Grant acquittal and restricted funds support for NFPs
A grant acquittal is the report that shows a funder how their money was spent. We set up your books to track each grant and fund from day one, so reporting is about pulling numbers, not rebuilding them.
Track every grant from the start
Restricted funds are money that must be used for a specific purpose, usually set by a funder or donor. If your records mix them with general funds, acquittals become slow and stressful. We set up tracking so every grant, project and fund shows what was received, what was spent and what is left.
Who we help
- Charities and NFPs with one or more grants
- Finance managers and program managers who report to funders
- Treasurers and CEOs responsible for acquittals
- Community groups receiving government, philanthropic or corporate funding
What we do
We work from your funding agreements, so the tracking matches what each funder asks for.
Set up and track
- Grant, project and fund tracking in your accounting system
- A chart of accounts that supports restricted funds
- Clear rules for coding income and spending to each grant
Report and acquit
- Grant balance reports: received, spent, remaining
- Support with funder reports and acquittal schedules
- Supporting documents organised by grant
Plan around funding
- Cash flow forecasts across grant start and end dates
- Early warning on under- or over-spending against budget
- Board updates on grant position
When this helps most
Grant support is a good fit when:
- A funder report or acquittal is coming and the numbers are not ready
- Grant money sits in one bank account with no tracking
- Staff time is shared across several grants and needs allocating
- A new grant starts and you want to set it up properly
- Your Board asks how much of each grant is left
Every funding agreement sets its own rules on eligible costs, reporting and unspent funds. We work from your agreement; for questions about its legal terms, speak to your funder or a lawyer.
AI efficiency, human expertise, accessible pricing
Smart tools do the repetitive data work. Our people check the numbers and explain what they mean.
AI efficiency
Smart tools handle the repetitive data work, so reporting is faster and your costs stay down.
Human expertise
Our team reviews the numbers, explains them in plain English and answers your questions.
Accessible pricing
You know what is included before we start, with clear scope and no hidden extras.
Read your agreements
We review your funding agreements and current records to see what each funder expects.
Set up tracking
We configure fund and grant tracking so income and costs land in the right place.
Report and refine
We produce grant reports on your schedule and support each acquittal.
Clear scope, accessible pricing
We quote a fixed fee after a short scope call, so you know the cost before we start. Ongoing grant reporting is quoted by scope.
Grant acquittal questions, answered
What is a grant acquittal?
A grant acquittal is the report you give a funder to show how the grant money was spent against what was agreed. Funders set the format and timing in the funding agreement.
What are restricted funds?
Restricted funds are money given for a specific purpose, often set by a funder or donor. They are different from reserves your organisation chooses to set aside, and they need to be tracked separately from general funds.
Can our accounting software track grants?
Most cloud accounting systems let you tag income and expenses by grant or project. We set up the approach that suits your system and your funders, and we explain how your team should code transactions.
What if we have unspent grant money?
Check your funding agreement first, as each one has its own rules. Talk to your funder early. We can show you exactly what has been received, spent and remains.
Do you audit our acquittals?
No. We do not perform external audits. We prepare your records and reports, and we can refer you to independent auditors if your funder requires an audited acquittal.
Be acquittal-ready all year
Talk to our team about tracking your grants and restricted funds, or start with the free Charity Health Check.